Souvenir Journal volunteers

• Solicit greetings and advertisements from parishioners, businesses, and organizations.

• Proofread journal content and assist with layout, formatting, and publishing preparation.

• Forward paper (non-online) forms to the Registration committee for database entry.

• Distribute the printed journal at registration check-in (one per family).

Sponsorship volunteers

• Contact prospective donors to underwrite specific events (Board Luncheon, Clergy/Clergy Wives Breakfast, youth events, gift baskets, Hierarchs' meals).

• Track pledges and confirmations and report status to the Fund-Raising Chair.

• Walk each event room before start time and verify setup against the Banquet Event Order (tables, chairs, podium, stage, AV).

• Serve as runner between event chairs and hotel Convention Services during events.

• Test microphones, projectors, and screens ahead of each session and report issues to the chair.

Note: Largest volunteer need — check-in runs 10:00 AM to 9:00 PM daily in shifts, closed during liturgical services, with extra staff at peak times

• Work check-in desk shifts: hand out packets to pre-registered attendees and process new registrants.

• Assemble registration bags and packets before the Convention (schedule, receipt, journal, badge, gift items).

• Solicit gift items from local businesses for the registration bag.

• Verify full payment before releasing materials and collect the mandatory Archdiocese Registration Fee.

• Check that Parent Consent and Teen Code of Conduct forms are on file before issuing youth badges.

• Provide computer and printer support for the registration network (3–5 PCs, 2 printers).

• Draft and update Convention website content (all material approved by the Marketing Chair, Convention Chair(s), and Host Pastor before upload).

• Prepare parish mailing packets (hotel information, registration forms, schedule, consent forms) for the six-month distribution.

• Follow up with parishes to encourage early hotel booking, early registration, and early-bird ticket book purchases.

• Photograph Convention events for The WORD article and website.

• Set up and tear down the Altar and Chapel, including the Iconostasis.

• Usher at daily liturgical services.

• Print and distribute daily bulletins, announcements, and scripture readings.

• Staff the candle table and deliver the daily candle collection to the Church Treasurer.

• Assist with seminar/workshop room logistics.

• Event Seating sub-committee: conduct all seating for the Grand Banquet per the approved dais and room plan.

• Ticketed-event helpers: check ticket books and badges at event entrances (badge required for all non-liturgical events).

• General hospitality: greeters and floaters assigned where needed during Convention week.

Supports Convention events held at St. Andrew itself rather than the Hilton — including the Hierarchal Divine Liturgy, luncheons, and parish tours.

• Prepare the church and grounds before parish events: cleaning, setup, seating, signage, and parking direction for visiting guests

• Assist with luncheon service — food setup, serving, beverage stations, and cleanup

• Serve as tour guides and greeters, welcoming convention attendees and sharing the parish's story

• Support the Hierarchal Liturgy alongside the Religious Services team: ushering, overflow seating, and hospitality for visiting clergy and hierarchs

• Coordinate with the Operations team on transportation timing so parish events align with shuttle arrivals from the hotel

Supports the Treasurer in keeping Convention finances accurate, current, and audit-ready.

• Help record and reconcile deposits, payments, and refunds in the Antiochian Events System

• Track invoices and receipts, and prepare bills for Executive Committee approval before payment

• Assist with counting and verifying cash receipts during Convention week (always two people present)

• Help assemble supporting documentation for the budget submission to the DCCP and the final financial report

• Flag discrepancies to the Treasurer immediately — never resolve them independently

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• Post signage and the room layout chart outside the General Assembly and department meeting rooms.

• Take attendance counts at each department/organization meeting for the final DCCP report.

• Help collect department reports for the General Assembly Report Booklet and assemble the booklet.

• Assist with dais setup for the General Assembly alongside the Hotel Facilities team.

Note: All volunteers working with minors must comply with Department of Youth safety requirements.

• Drive youth airport pick-ups before the Convention.

• Assist with Child Care programming (ages 4–12).

• Chaperone teen activities and evening events (ages 13–19), including Little Compline coordination.

• Serve as room helpers for the Bible Bowl and Oratorical Festival (setup, scorekeeping support, AV).

• Help run the community service project.

• Drive airport arrival and departure transfers for Hierarchs and greet them at the hotel.

• Keep the Primate's suite and Hierarchs' rooms stocked with refreshments (per the Archdiocese food list).

• Escort Hierarchs to and from events throughout the Convention.

• Assist vendors with check-in, booth setup, and teardown.

• Monitor the vendor/exhibit area daily and relay vendor needs to the Vendors Chair and Hotel Facilities Liaison.

Supports the Operations Lead in the behind-the-scenes work that keeps every committee running — the muscle and legwork of Convention week.

• Help move, stage, and store equipment, supplies, and materials before and during the Convention

• Assist with room transitions between events — signage, furniture adjustments, and resets on the hotel's schedule

• Run errands and deliveries between committees, the hotel, and off-site locations (supply runs, printing pickups, airport runs)

• Serve as floaters during Convention week: fill volunteer gaps wherever a committee comes up short-handed

• Report problems (facilities issues, missing items, schedule conflicts) to the Operations Lead rather than troubleshooting solo

The Security Team supports the safety and good order of the convention so that everyone — attendees, families, clergy, and guests — can worship and gather in peace. We serve with Christian love and a spirit of hospitality first.

Volunteers serve scheduled shifts and may be assigned to:

• Welcome and assist attendees at entry points

• Verify credentials and manage access to designated areas

• Assist with crowd flow and lines at large gatherings

• Observe and report concerns through the team’s chain of command

• Support hotel staff, event staff, and emergency responders as directed

Experience in public safety, security, or the military is valuable and welcome, but not required. Training is provided.

Requirements

• 18 or older

• Availability for at least 2 shifts between July 17–25, 2027

• Attendance at one pre-convention training session